How to fix auto rejection in job portals?
Many job applications get filtered out before a human ever sees them. This is due to Applicant Tracking Systems (ATS) that scan resumes and apply filters. Here’s what typically triggers auto-rejection:
Unscannable Resume Format:
Fancy designs, tables, columns, or graphics confuse ATS bots.
Missing Keywords:
If your resume doesn’t include specific terms from the job description, it’s marked as irrelevant.
Not Matching Filters:
The system might filter you out due to location, experience level, skills, or even notice period.
Generic Applications:
Sending the same resume everywhere lowers your chances of passing automated checks.
Even skilled candidates get rejected simply because the system doesn’t "read" their fit.
How to fix it?
Use a clean, ATS-friendly resume (Word or simple PDF)
Add exact keywords from each job description
Tailor your resume slightly for every role
Apply early before the role gets flooded
Reach out to recruiters or employees for referrals
Pro Tip: try The HR Scoop’s ATS optimization course to get
ATS friendly resume formatting
Keyword integration based on job roles
Industry specific role targeting
Resume summary and corte competencies framing
ATS scan report = suggestions
What is an ATS and how does it impact job applications?
Most companies today use an ATS to handle job applications. It’s a software that helps recruiters filter and shortlist resumes automatically based on pre-set criteria like keywords, formatting, and relevance.
Sounds efficient, right?
Yes — for the company. But for job seekers, it creates a silent barrier. Here's how:
Resumes with fancy designs, tables, or graphics often break in the system
Missing keywords from the job description? Your resume may never rank high
Wrong file format? ATS might not even open your resume
Poor structure? The system can’t “read” your experience correctly
The result? Auto-rejection.
Even if you're fully qualified, you might get filtered out just because your resume isn’t ATS-friendly.
How to Beat the ATS and Get Noticed?
1. Keep the Format Clean and Simple
Avoid design-heavy resumes. Use standard fonts (Calibri, Arial), clear headings (Experience, Education, Skills), and no tables or columns.
2. Use the Right Keywords
Read the job description carefully and naturally include relevant keywords (skills, tools, certifications) throughout your resume.
3. Save in the Right Format
Always save your resume in .docx or PDF (text-based) — not scanned or image files.
4. Avoid Logos, Charts & Icons
They may look nice, but the ATS doesn’t “see” them — and may misread important sections.
Is it okay to use the same resume for every job?
Short answer? No.
Here’s why reusing the same resume across all job applications could be quietly holding you back
What Happens When You Use a Generic Resume?
You miss critical keywords each job post is looking for
Your skills appear too broad or scattered
ATS systems (Applicant Tracking Systems) can’t match your profile accurately
Recruiters may think you’re not truly interested or aligned with the role
The result? No callbacks — even if you’re qualified.
Hence,
Tailor your resume for each role — not by rewriting it completely, but by making smart edits that align with the specific job. For timely and effective results, head to HR Scoop’s website, explore the ATS Optimization section, and start leveling up your job application strategy.